Notice of Privacy Practices

Effective Date: February 13, 2026

This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

Your Rights

You have the right to:

Get a copy of your paper or electronic medical record
Correct your paper or electronic medical record
Request confidential communications
Ask us to limit the information we share
Get a list of those with whom we’ve shared your information
Get a copy of this privacy notice
Choose someone to act for you
File a complaint if you believe your privacy rights have been violated

Get an electronic or paper copy of your medical record

You can ask to see or obtain an electronic or paper copy of your medical record and other health information we maintain about you. We will provide a copy or summary, usually within 30 days of your request. We may charge a reasonable, cost-based fee.

Ask us to correct your medical record

You may ask us to correct health information you believe is incorrect or incomplete. We may deny your request, but we will provide a written explanation within 60 days.

Request confidential communications

You may request that we contact you in a specific way (for example, home or office phone) or send mail to a different address. We will accommodate reasonable requests.

Ask us to limit what we use or share

You may request that we limit the use or disclosure of certain health information for treatment, payment, or healthcare operations. We are not required to agree to your request. If we do agree, we will comply unless the information is needed to provide emergency treatment.

If you pay for a service out-of-pocket in full, you may request that we not share that information with your health insurer for payment or operations purposes. We will agree unless a law requires us to share that information.

Get a list of disclosures

You may request an accounting of disclosures for the six years prior to your request date, excluding disclosures related to treatment, payment, healthcare operations, and certain other exceptions permitted by law.

Choose someone to act for you

If someone is your legal representative, such as a medical power of attorney or legal guardian, that person may exercise your rights and make decisions regarding your health information.

File a complaint

If you believe your privacy rights have been violated, you may file a complaint with our office or with the U.S. Department of Health and Human Services Office for Civil Rights. We will not retaliate against you for filing a complaint.

Your Choices

For certain health information, you can tell us your choices about what we share. If you have a clear preference, tell us what you would like us to do, and we will follow your instructions.

In these cases, you have both the right and choice to tell us to:

Share information with your family, close friends, or others involved in your care or payment for your care
Share information in a disaster relief situation

If you are not able to tell us your preference (for example, if you are unconscious), we may share your information if we believe it is in your best interest. We may also share your information when needed to lessen a serious and imminent threat to health or safety.

In these cases we never share your information unless you give us written permission:

Marketing purposes
Sale of your information
Most sharing of psychotherapy notes

Our Uses and Disclosures

How we typically use or share your health information

Treatment

We may use and share your health information with other healthcare professionals involved in your care.

Payment

We may use and share your information to bill and receive payment from health plans or other entities.

Healthcare Operations

We may use and share your information to operate our practice, improve patient care, conduct quality assessments, and manage administrative functions.

Other permitted and required uses

We may share your information as required or permitted by law, including:

Public health and safety activities
Health oversight activities
Judicial and administrative proceedings
Law enforcement purposes
Workers’ compensation claims
Organ and tissue donation
Medical examiner or funeral director purposes
To prevent or reduce a serious threat to health or safety

Our Responsibilities

We are required by law to maintain the privacy and security of your protected health information.
We will notify you promptly if a breach occurs that may have compromised the privacy or security of your information.
We must follow the privacy practices described in this notice and provide you with a copy.
We will not use or share your information other than as described here unless you provide written authorization.

Changes to This Notice

We reserve the right to change the terms of this notice. Any changes will apply to all information we maintain. The revised notice will be available in our office and on our website.

Privacy Officer

Brenda Duggie
Email: bduggie@sentaclinic.com

Phone: (619) 810-1202